Pursuant to SMC 3.01.820, the City Clerk acts as the City of Spokane Records Officer. It is the role of the Records Officer to provide public access to current, as well as historical, documents. The City of Spokane provides access to public records under the provisions of the Washington State Public Disclosure Act (RCW 42.56).
All records maintained by the City of Spokane are available for public inspection unless specifically exempted by law. You are entitled to access public records, under reasonable conditions, and copies of those records can be provided upon paying copying costs. In most cases, you do not have to explain why you want the records. However, specific information may be necessary to process your request. The City may require further information to establish if disclosure would violate certain provisions of law.
The more precisely you can identify the record(s) you seek, the more responsive the City can be. The City of Spokane provides access to existing public records in its possession but is not required to collect information or organize data to create a record not existing at the time of the request. Keep in mind that a question or request for information only is not a request for a record.
To submit a Public Records Request you can either use the online form or one of the following other ways:
City Clerk's Office
5th Floor, City Hall
808 W. Spokane Falls Blvd.
Spokane, WA 99201
Spokane Fire Department
Fire Prevention Bureau
44 W. Riverside Avenue
Spokane, WA 99201-0189
Spokane Municipal Court
Public Safety Building
1100 W. Mallon Avenue
Spokane, WA 99260
Use our online form to submit your request.
If a record request is made that does not use the City's Public Records Request form, the request should contain the following information:
The City will respond to a request for public records within five business days of receipt (RCW 42.56.520).
The City will respond by either:
The requestor must claim or review the assembled records within 30 days of the City's notification that the records are available. If the requestor fails to claim or review the records within 30 days, or make other arrangements, the City may close the request and refile the assembled records. If this should happen, a new public records request will need to be filed.
Cities are not allowed to charge for staff time spent in locating a public record, or for making a record available for inspection. A city can, however, charge for the actual costs connected with copying public records, including the staff time spent making the copies. A city cannot charge more than fifteen cents a page for photocopying unless the city has calculated its actual costs per page and determined that they are greater than fifteen cents. Actual costs for postage and delivery can be included, as well as the cost of any mailing supplies. If a city has to pay an outside source for making duplicates of records, such as photographs, blueprints or tape recordings, the city can also pass those costs on to the requestor. (RCW 42.56.120)
Effective January 1, 2011
|Review of requested records||No charge|
|Letter, legal size, or 11" x 17"(color or black and white)||
|Actual charge||If materials need to be copied by an outside source or the City of Spokane''s Reprographic Division, the requestor pays the actual amount invoiced to the City by the Vendor.|
|Postage||Actual postage costs|
|Engineering Services/Building Services: Standard Size Plan (24" x 36" sheet)||$2.00 per plan sheet|
Note: Fees may be charged above the basic fee schedule if a department has determined specific charges for a particular record.
*Municipal Court, Police Department, Fire Department - EMS, and Spokane Public Library are not covered under this cost schedule.