Pursuant to ADMIN 0325-10-01:

  • Section 5.1:  "All administrative policies and procedures, departmental policies and procedures, executive orders, and public rules and regulations shall be developed and maintained in a standardized fashion. This uniform system will insure compliance with federal, state and local laws, avoid the cost of errors due to incomplete or hard to find policies and procedures, and promote efficiency and effectiveness in government."
  • Section 5.5:  "Policies and procedures shall be reviewed periodically to ensure compliance with federal, state and local laws."
  • Section 5.8:  "All departments subject to this policy shall by December 31, 2010, identify all existing policies, procedures, executive orders, rules and regulations and modify them to be consistent with this policy. Policies, procedures, executive orders, rules and regulations not complying with this period of time shall be no longer in effect. The Mayor/City Administrator for good cause may extend this deadline."

All new and/or updated policies and procedures, rules and regulations, and executive orders, once filed with the City Clerk’s Office, will be published to this site and in the Official Gazette.

Please note that policies and procedures specific to the City of Spokane Fire Department, Public Library, and Police Department are maintained by those departments and not included on this site.

  Title Category Department File
1. Accounting Services Accounts Payable - Vendor Maintenance Departmental Accounting DEPT 5600-14-01
2. Additional Fiscal Measures for 2010 Executive Order Office of the Mayor EO 2010-0004
3. Americans with Disability Act / Section 504 of the Rehabilitation Act of 1973 Administrative Human Resources ADMIN 0620-13-64
4. Appointment of Acting City Clerk Executive Order Office of the Mayor EO 2012-0001
5. Appointment of Mayor's Oversight Committee on the Water Reclamation Facility Executive Order Office of the Mayor EO 2004-02
6. Appropriate Vehicle Idling Times for City-owned Vehicles Executive Order Office of the Mayor EO 2008-01
7. Appropriate Vehicle Idling Times for City-owned Vehicles (Revised) Executive Order Office of the Mayor EO 2008-01R
8. Arbitrage Calculation and Payment Departmental Treasury Services DEPT 0860-06-04
9. Artwork in Parks and Recreation Areas Administrative Parks & Recreation ADMIN 1400-07-05
10. Attendance and Rest Periods Departmental Solid Waste Management DEPT 4500-05-01
11. Authorized Expenditures From the Risk Management Fund Departmental Risk Management DEPT 5800-10-03
12. Authorized Expenditures From the Workers' Compensation Fund Departmental Risk Management DEPT 5800-10-04
13. Bidder Responsibility Administrative Accounting ADMIN 0040-11-08
14. Business Expenses Administrative Accounting ADMIN 0040-06-04
15. Camping or Other Overnight Use Criteria--Riverfront Park Administrative Parks & Recreation ADMIN 1400-12-02
16. Capital Improvements to the Waste-to-Energy Facility Departmental Spokane Regional Solid Waste System DEPT 4490-10-07
17. Cash Handler Policy and Procedures Manual Administrative Financial Services ADMIN 0410-06-03
18. Centralized Fleet Management Administrative Fleet Services ADMIN 5100-11-02
19. Chase Gallery at City Hall Administrative Arts ADMIN 0014-11-05
20. City Auditor Executive Order Office of the Mayor EO 2004-04
21. City Auditor Executive Order Office of the Mayor EO 2007-01
22. City Council Agenda Process Administrative City Clerk ADMIN 0260-10-01
23. City Council Board/Commission Appointment Process Administrative City Council ADMIN 0320-07-06
24. City Council Rules of Procedure Administrative City Council ADMIN 0320-14-04
25. City Council Standing Committee Procedures Administrative City Council ADMIN 0320-11-07
26. City Hall Operations, Furniture and Equipment Administrative Administrative Services ADMIN 0070-09-04
27. City Hall Security and Swipe System Information Administrative Administrative Services ADMIN 0070-07-03
28. City-Wide Hiring Freeze Executive Order Office of the Mayor EO 2010-0003
29. Claims Management Administrative Risk Management ADMIN 5800-08-01
30. Clear Zone Policy Administrative Engineering Services ADMIN 0370-08-04
31. Collective Bargaining Agreements Signature Authority Executive Order Office of the Mayor EO 2011-0001
32. Community Development Block Grant & Emergency Shelter Grant Program Subrecipient Payment Requests Departmental Community Development DEPT 1669-06-02
33. Community Development Neighborhood Coordinator Departmental Community Development DEPT 1669-06-01
34. Community Gardens Administrative Parks & Recreation ADMIN 1400-11-08
35. Commute Trip Reduction (CTR) Program Administrative Human Resources ADMIN 0620-13-41
36. Compensation during Inclement Weather / Emergency Closure Administrative Human Resources ADMIN 0620-09-61
37. Complete Streets Executive Order Office of the Mayor EO 2011-0003
38. Conference Room Use in City Hall Administrative Administrative Services ADMIN 0070-06-01
39. Conflict of Interest Policy for U.S. Department of Housing And Urban Development Programs Administrative Community and Neighborhood Services ADMIN 0450-12-01
40. Contract Change Orders Administrative Public Works & Utilities ADMIN 5200-08-01
41. Customer Service Employee Award Program Administrative Office of the Mayor ADMIN 0325-08-04
42. Daily Worksheets/Daily Recap Departmental Treasury Services DEPT 0860-06-02
43. Damaged/Vandalized Fire Hydrants Departmental Water Department DEPT 4100-07-02
44. Debt Service Payment Departmental Treasury Services DEPT 0860-06-05
45. Delegation of Signature Authority for Minor Contracts Executive Order Office of the Mayor EO 2013-0002
46. Delegation of Signature Authority When Potential/Actual Conflict of Interest Executive Order Office of the Mayor EO 2013-0001
47. Design Review Process Public Rule/Regulation Planning Services RULE 0650-12-01
48. Determination by the Mayor that the Property, Dwelling, Buildings and Structures on the Rookery Block Constitutes a Threat to the Public Health, Safety and Welfare of the City of Spokane Executive Order Office of the Mayor EO 2005-07
49. Disciplinary Action Administrative Human Resources ADMIN 0620-13-19
50. Discrimination in the Workplace Administrative Human Resources ADMIN 0620-06-16
51. Dr. Frank Straub as the City's Director of Law Enforcement Executive Order Office of the Mayor EO 2012-0004
52. Drug and Alcohol Testing for Non-CDL Employees Administrative Human Resources ADMIN 0620-06-10
53. Drug and Alcohol Testing of Commercial Drivers Administrative Human Resources ADMIN 0620-05-47
54. Early Release/Safety Contingency Plan Departmental Spokane Regional Solid Waste System DEPT 4490-05-03
55. Electronic Funds Transfer and Signature Cards Departmental Treasury Services DEPT 0860-06-06
56. Email Administrative Human Resources ADMIN 0620-05-55
57. Emergency Expansion of Cold Weather Warming Centers For the Homeless Departmental Human Services DEPT 1540-13-01
58. Employee Activities and Use of Public Facilities for Election Advocacy Administrative Human Resources ADMIN 0620-11-62
59. Employee Recognition Program Administrative Human Resources ADMIN 0620-13-57
60. Employee Safety Departmental Solid Waste Management DEPT 4500-05-03
61. Environmentally Preferable Purchases Administrative Accounting ADMIN 0040-10-07
62. Equipment Maintenance Departmental Solid Waste Management DEPT 4500-05-07
63. Existing Sidewalk Retrofit - Street Trees Administrative Planning Services ADMIN 0650-08-01
64. Exit Audiograms Administrative Human Resources ADMIN 0620-05-36
65. Exit Questionnaire/Interviews Administrative Human Resources ADMIN 0620-05-50
66. Extended Use of Campground at Playfair Property by Truth Ministries Executive Order Office of the Mayor EO 2005-04
67. Facade Easements Administrative Historic Preservation ADMIN 0470-08-01
68. Filming and Photography in Parks and Recreation Areas or Facilities Administrative Parks & Recreation ADMIN 1400-13-11
69. Filmmaking Activities Administrative Business and Development Services ADMIN 0780-11-01
70. FLSA Exempt Deductions Administrative Human Resources ADMIN 0620-09-60
71. Frozen Services and Meters Departmental Water Department DEPT 4100-07-03
72. Garnishments Administrative City Clerk ADMIN 0260-09-04
73. General Harassment Administrative Human Resources ADMIN 0620-05-53
74. Golf Cart Trail Fee Waiver for Users with Disabilities Administrative Parks & Recreation ADMIN 1400-12-09
75. Golf Division Policy & Operations Manual Administrative Parks & Recreation ADMIN 1400-13-12
76. Grants and Financial Assistance Guide Administrative Grants Management and Financial Assistance ADMIN 0430-14-01
77. Handling of Cash Administrative Financial Services ADMIN 0410-05-02
78. HIPAA Privacy Compliance Administrative Human Resources ADMIN 0620-11-58
79. Hiring for Non Civil Service Classifications Administrative Human Resources ADMIN 0620-11-63
80. Hiring Freeze and Additional Fiscal Measures for 2010 Executive Order Office of the Mayor EO 2010-0002
81. Hiring Freeze and Other Fiscal Actions Executive Order Office of the Mayor EO 2005-02
82. Homeless Prevention and Rapid Re-Housing Program Beneficiary Assets Departmental Human Services DEPT 1540-11-03
83. Human Services Monitoring Policy for State and Federal Subrecipients Departmental Human Services DEPT 1540-09-02
84. Hydrant Permits Departmental Water Department DEPT 4100-07-05
85. Illness Leave Administrative Human Resources ADMIN 0620-09-22
86. Inspection of Public Works Bid Documents Departmental Engineering Services DEPT 0370-09-01
87. Interfund Billings Administrative Accounting ADMIN 0040-06-05
88. Internet Access Administrative Human Resources ADMIN 0620-06-56
89. Internship Program Administrative Human Resources ADMIN 0620-05-46
90. Investments Administrative Treasury Services ADMIN 0860-10-02
91. IT Equipment Administrative Management Information Services (MIS) ADMIN 5300-13-05
92. IT Software Administrative Management Information Services (MIS) ADMIN 5300-13-04
93. Jury Duty and Subpoenas Administrative Human Resources ADMIN 0620-05-06
94. Layoff of Employees Charged with a Felony Administrative Human Resources ADMIN 0620-06-34
95. Leave Sharing Administrative Human Resources ADMIN 0620-09-28
96. Life Threatening Illnesses and Contagious Diseases Administrative Human Resources ADMIN 0620-09-21
97. Lowering of Flags to Half-Mast Executive Order Office of the Mayor EO 2004-01
98. Lowering the Flag on City Buildings to Half Staff Executive Order Office of the Mayor EO 2005-06
99. Lowering the Flag on City Buildings to Half Staff for Officer Henson Executive Order Office of the Mayor EO 2012-0003
100. Mail and Interoffice Correspondence Administrative Management Information Services (MIS) ADMIN 5300-07-01
101. Mandatory Supervisor Training Executive Order Office of the Mayor EO 2010-0001
102. Mayoral Ceremonial Documents Departmental Office of the Mayor DEPT 0325-08-02
103. Military Leave and Military/Family Leave of Absence Administrative Human Resources ADMIN 0620-10-07
104. Minor Contract Authorization Administrative City Attorney ADMIN 0500-14-01
105. Minor Contract Authorization Departmental Parks & Recreation DEPT 1400-14-04
106. Missed Refuse and Recycling Pickups Departmental Solid Waste Management DEPT 4500-05-05
107. Motor Pool Vehicles Administrative Fleet Services ADMIN 5100-13-01
108. Moving Expenses Administrative Human Resources ADMIN 0620-11-51
109. Multifamily Housing Programs – Funding Requests (Draws) Departmental Community Development DEPT 1669-06-03
110. Municipal Arts Plan Administrative Arts ADMIN 0014-07-01
111. Municipal Code Ordinance Drafting Guidelines Administrative City Attorney ADMIN 0500-11-04
112. Negotiations Executive Order Office of the Mayor EO 2004-03
113. Nepotism Administrative Human Resources ADMIN 0620-05-09
114. Non-Discrimination in Community Athletic Programs Administrative Parks & Recreation ADMIN 1400-11-04
115. Off-hours Access to the Waste-to-Energy Facility Departmental Spokane Regional Solid Waste System DEPT 4490-10-08
116. Off-Site Records Storage Administrative City Clerk ADMIN 0260-07-02
117. Office of Neighborhood Services Departmental Neighborhood Services DEPT 0550-05-01
118. Operational Hours and Staffing Departmental Spokane Regional Solid Waste System DEPT 4490-05-01
119. Out of Country Travel Administrative Risk Management ADMIN 5800-10-02
120. Overtime and Compensatory Time Departmental Spokane Regional Solid Waste System DEPT 4490-05-04
121. Park Board Financial Management Administrative Parks & Recreation ADMIN 1400-14-14
122. Paycheck Distribution Departmental Parks & Recreation DEPT 1400-13-03
123. Payee Positive Pay Departmental Treasury Services DEPT 0860-09-07
124. Payment for Food Departmental Parks & Recreation DEPT 1400-12-02
125. Performance Evaluation and Eligibility for Step Increases Administrative Human Resources ADMIN 0620-06-11
126. Personal Service Contracts Administrative Human Resources ADMIN 0620-05-38
127. Placement of News Publications/Solicitation Materials in City Hall Administrative Communications ADMIN 0330-11-02
128. Policy and Procedure Handbook Departmental Probation Department DEPT 0690-13-01
129. Posting of LID Payment Exceptions Departmental Treasury Services DEPT 0860-06-01
130. Pre-employment Physicals Administrative Human Resources ADMIN 0620-09-02
131. Probation Administrative Human Resources ADMIN 0620-07-29
132. Procurement Code Administrative Parks & Recreation ADMIN 1400-12-03
133. Promotions Administrative Human Resources ADMIN 0620-05-04
134. Public Record Requests Administrative City Clerk ADMIN 0260-10-03
135. Public Records Index Executive Order Office of the Mayor EO 2008-0005
136. Public Records Management Program Administrative City Clerk ADMIN 0260-12-05
137. Public Works Final Acceptance Administrative City Attorney ADMIN 0500-14-03
138. Purchases of Goods and Services Under the Public Bid Dollar Thresholds Administrative Parks & Recreation ADMIN 1400-14-01
139. Purchases of Goods and Services Under the Public Bid Dollar Thresholds Administrative Accounting ADMIN 5600-14-03
140. Purchasing Cards Administrative Accounting ADMIN 5600-13-01
141. Radio Equipment and Transmissions Departmental Solid Waste Management DEPT 4500-05-06
142. Reasonable Accommodation Administrative Human Resources ADMIN 0620-06-32
143. Recreation Programs Cost Recovery Departmental Parks & Recreation DEPT 1400-12-01
144. Regional Pavement Cuts Administrative Engineering Services ADMIN 0370-05-02
145. Reprographics Center Administrative Management Information Services (MIS) ADMIN 5300-10-02
146. Reserve for Self-Insured Employee Medical and Dental Benefits Administrative Risk Management ADMIN 5800-10-05
147. Reserve for Self-Insured Workers Compensation Fund, Unemployment Compensation Fund and Risk Management Fund Administrative Risk Management ADMIN 5800-10-04
148. Rest Periods and Meal Periods Administrative Human Resources ADMIN 0620-05-40
149. Revenue Stabilization Account Administrative Parks & Recreation ADMIN 1400-13-13
150. Riverfront Park Film Showings Departmental Parks & Recreation DEPT 1400-11-05
151. Sale or Consumption of Alcohol in Parks and Recreation Areas Administrative Parks & Recreation ADMIN 1400-11-06
152. Scheduling Vacations/Time Off Departmental Spokane Regional Solid Waste System DEPT 4490-05-02
153. Secured Burn Handling Procedure Departmental Spokane Regional Solid Waste System DEPT 4490-05-06
154. Security/Identification Badges Administrative Administrative Services ADMIN 0070-07-02
155. Selection Interviews and Reference Checks Administrative Human Resources ADMIN 0620-06-31
156. Self-study by Departments on Photocopy, Print and Publications Requirements Executive Order Office of the Mayor EO 2004-05
157. SERS Investments Administrative Retirement ADMIN 6060-06-01
158. Setting of Mayor's Salary for FY 2006 and FY 2007 Budget Executive Order Office of the Mayor EO 2005-05
159. Sexual Harassment Administrative Human Resources ADMIN 0620-05-35
160. Sick Leave, Vacation, Other Time-off Requests, and On-the-job Injuries Departmental Solid Waste Management DEPT 4500-05-02
161. Single Family Housing Rehabilitation Program Loans – Subordination Departmental Community Development DEPT 1669-07-04
162. Sister Cities Garden Administrative Parks & Recreation ADMIN 1400-12-10
163. Small Works Roster Administrative Accounting ADMIN 0040-11-09
164. Smoking in City Buildings and Vehicles Administrative Human Resources ADMIN 0620-06-14
165. Snow and Ice Control Administrative Streets ADMIN 1100-12-02
166. Snow Tires on City-owned Vehicle Executive Order Office of the Mayor EO 2007-02
167. Snow Tires on City-owned Vehicles Executive Order Office of the Mayor EO 2008-04
168. Social Media Administrative Communications ADMIN 0330-13-01
169. Special Waste Handling Procedure Departmental Spokane Regional Solid Waste System DEPT 4490-07-05
170. Spokane River Closure due to Safety Hazards Executive Order Office of the Mayor EO 2008-03
171. Sponsorships, Donations, Naming Recognition of Parks and Recreation Areas or Facilities Administrative Parks & Recreation ADMIN 1400-11-07
172. Standardized Formats for Policies & Procedures Administrative Office of the Mayor ADMIN 0325-05-02
173. Standardized Policy and Procedure for the Limitations of Private Communication Systems in City Buildings and Structures Executive Order Office of the Mayor EO-2005-01
174. Standardized Procedure for the Submission, Completion and Placement of Sculpture in the Wall Street Mall Area Administrative Arts ADMIN 0014-07-04
175. State Work Study Program Administrative Human Resources ADMIN 0620-05-12
176. Submission, Completion and Placement of Sculpture in the "Sculpture Walk" Area In and Around Riverfront Park Administrative Arts ADMIN 0014-11-02
177. Telephone Usage Administrative Human Resources ADMIN 0620-05-54
178. Testing Meters Departmental Water Department DEPT 4100-07-04
179. Tipping Floor Rules and Procedures Departmental Solid Waste Management DEPT 4500-05-08
180. Tours at Upriver Dam Facility Departmental Water Department DEPT 4100-07-01
181. Towing Administrative Police Department ADMIN 0680-12-01
182. Traffic Calming for Residential Streets Administrative Neighborhood Services ADMIN 0550-11-02
183. Transfer of Budgeted Funds Administrative Financial Services ADMIN 0410-05-01
184. Transfer Station Layoffs & Vacancies Executive Order Office of the Mayor EO 2014-0001
185. Transportation Concurrency Level of Service Standards Administrative Engineering Services ADMIN 0370-08-01
186. Treasurer's Receipts and Cash Receipting System Administrative Treasury Services ADMIN 0860-06-01
187. Tuition Reimbursement Administrative Human Resources ADMIN 0620-05-08
188. U-Help Program Administrative Public Works & Utilities ADMIN 5200-14-03
189. Uniform Procedures for Adoption and Maintenance of Administrative Policies and Procedures, Departmental Policies and Procedures, Executive Orders, and Public Rules and Regulations Administrative Office of the Mayor ADMIN 0325-14-01
190. Upaid Leave of Absence Administrative Human Resources ADMIN 0620-13-20
191. Upriver Dam Boat Launch Departmental Water Department DEPT 4100-13-06
192. Use and Display of U.S. Flag Administrative Office of the Mayor ADMIN 0325-07-03
193. Use of Former Playfair Property by Truth Ministries Executive Order Office of the Mayor EO 2005-03
194. Use of Network Printers Administrative Management Information Services (MIS) ADMIN 5300-11-03
195. Use of Shop Facilities Departmental Fleet Services DEPT 5100-07-01
196. Use of Traffic Signal Preemption for Emergency Vehicles Administrative Streets ADMIN 1100-07-01
197. Utilities Bill Inserts Administrative Public Works & Utilities ADMIN 5200-07-02
198. Utilities Billing Private Pay Stations Departmental Public Works & Utilities DEPT 5200-06-01
199. Vehicle Usage and Accidents Administrative Human Resources ADMIN 0620-12-26
200. Voucher Payments Administrative Accounting ADMIN 5600-14-02
201. Wage and Position Changes Administrative Human Resources ADMIN 0620-08-39
202. Whistleblower Protection Administrative Human Resources ADMIN 0620-06-37
203. Wireless Communication Devices (Cell Phones) Administrative Accounting ADMIN 0040-10-06
204. Work Rules Departmental Solid Waste Management DEPT 4500-05-04
205. Workers Compensation Claim Reporting Administrative Risk Management ADMIN 5800-10-03
206. Working Out-of-Classification Administrative Human Resources ADMIN 0620-08-33
207. Workplace Threats and Violence Administrative Human Resources ADMIN 0620-06-48
208. Write Off of Amounts Due Departmental Treasury Services DEPT 0860-06-03

City Clerk's Office

5th Floor City Hall
808 West Spokane Falls Blvd.
Spokane, WA 99201-3342
509.625.6350
509.625.6217 (Fax)

Phone: 509.755.CITYFax: 509.625.6217Email: info@spokanecity.org

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